HIPAA Notice of Privacy Practices
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- HIPAA Notice of Privacy Practices
Please review it carefully.
Healing Minds Trio LLC is committed to protecting the privacy and confidentiality of your protected health information (“PHI”). This Notice explains how your information may be used, disclosed, and safeguarded in accordance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
We understand that information related to your mental health and healthcare is personal and sensitive. We are legally required to:
● maintain the privacy of your protected health information
● provide you with this Notice of Privacy Practices
● follow the terms outlined in this notice
● notify you if a breach occurs that may compromise the privacy or security of your
information
Your protected health information may be used for purposes related to treatment, payment, and healthcare operations.
We may use or share information:
● to coordinate your care
● consult with other healthcare professionals when clinically appropriate
● provide referrals or treatment recommendations
We may use or disclose information:
● to bill insurance companies
● verify benefits and eligibility
● process claims and payments
● collect outstanding balances
We may use information:
● for quality improvement
● staff supervision and consultation
● compliance activities
● administrative and business operations
We may disclose information without your authorization when required by law, including:
Only the minimum necessary information will be disclosed when legally required.
You have the right to:
You may request access to or copies of your health records, subject to applicable legal limitations.
You may request amendments to your records if you believe information is inaccurate or incomplete.
You may request limits on how your information is used or shared. While we will consider requests carefully, we may not always be legally required to agree.
You may request that we contact you using specific methods or locations to protect your privacy.
You may request a list of certain disclosures made outside of treatment, payment, and healthcare operations.
You have the right to receive a paper or electronic copy of this Notice at any time.
While Healing Minds Trio LLC uses HIPAA-compliant systems whenever possible, electronic communication may carry some level of risk.
Email and SMS communication may be used for:
Please avoid sending sensitive clinical information through unsecured electronic communication methods.
Telehealth sessions are conducted through secure, HIPAA-compliant platforms whenever possible. Clients are responsible for ensuring they attend sessions from a private and secure environment.
To protect client confidentiality and maintain professional boundaries:
When treating minors, parents or legal guardians may have rights to access treatment information as permitted under applicable law. Clinicians will also work to preserve the therapeutic trust and privacy of minor clients whenever clinically appropriate.
If you believe your privacy rights have been violated, you may file a complaint without fear of retaliation.
You may contact:
Healing Minds Trio LLC
You may also file a complaint with:
Office for Civil Rights
U.S. Department of Health & Human Services OCR Complaint Portal
Healing Minds Trio LLC reserves the right to update this Notice of Privacy Practices at any time. Updated versions may be posted on the website and/or provided through the client portal.
Healing Minds Trio LLC
Email: info@healingmindstrio.com
Phone: (732) 540-6836
Website: healingmindstrio.com